Administration Assistant - Temporary

  • Job Reference: KXS15128
  • Date Posted: 21 January 2019
  • Recruiter: MSS People
  • Location: Stokesley, Yorkshire
  • Salary: On Application
  • Sector: Administration
  • Job Type: Temporary
  • Work Hours: Full Time
  • Contact: Natalie Moment
  • Email:
  • Telephone: 01642 718915

Job Description

MSS People are working with an established client who require an Administration Assistant on a temporary ongoing basis based in Stokesley.

You will have experience with both with customer service and sales / purchase ledger experience. It's quite a varied role and would suit someone with the ability to communicate effectively coupled with attention to detail.

Hours: estimated 30 hours / week, ideally every day Mon-Fri - working hours to be agreed.

Roles and responsibilities:

  • Contacting customers to request order amendments ready for invoicing
  • Contacting customers to discuss hire periods / estimated hire return dates
  • Telephone call handling / answering during busy periods
  • Assisting with logistics queries /  courier issues
  • Purchase order processing: Nominal coding of cost invoices
  • Cost invoice checks for courier / transport invoices received
  • Manual entry of courier invoices onto Sage
  • Invoicing for service / calibration work completed
  • Sage-pay payment admin: Matching sales accounts to card payments received
  • Posting of invoices / statements
  • Setting up customer invoice details on our operating systems
  • Completion of questionnaires received from customers to register the company as new suppliers on customer purchasing systems
  • Assisting management with expenses payments / receipt systems
  • Assisting management with business performance reports
  • Entering hire invoice summary on to 3rd party customer portals


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